Terms & Conditions
Weddings
Mogwai Media Ltd – Terms of Service
Effective Date: 1st April 2018
Last Ammended : 1st September 2025
Business Name: Mogwai Media Ltd
Website: www.mogwaimedia.com
Email: info@mogwaimedia.com
By using our services or accessing our website, you agree to the following Terms of Service. These terms establish a legally binding agreement between you (the “Client”) and us, Mogwai Media Ltd (“we”, “our”, or “us”).
1. Definitions
1.1. "Services" refers to wedding photography, pre-wedding consultations, editing, albums, and other related services offered by Mogwai Media Weddings.
1.2. "Client" refers to any individual, couple, or organisation engaging with our wedding services.
1.3. "Final Deliverables" refers to the final edited photographs or products delivered as part of the agreed-upon services.
2. Services
2.1. Scope of Work: A detailed agreement or proposal outlining the scope of services will be provided before work begins. Changes to the scope may incur additional fees.
2.2. Revisions: Each package includes a number of edits or revisions. Additional changes will be charged at our standard hourly rate.
2.3. Event Date: The Client is responsible for confirming event details, such as date, time, and location, in writing. Changes may affect availability and pricing.
2.4. Weather and Venue Conditions: Mogwai Media Weddings will make reasonable efforts to accommodate challenges such as adverse weather or venue restrictions but cannot guarantee specific results under such circumstances.
2.5. Exclusivity: The Client agrees that Mogwai Media Weddings shall be the sole professional photographer at the event. Guests are welcome to take photographs provided they do not interfere with our duties.
3. Payments
3.1. Fees and Deposits: A non-refundable deposit of 20% is required to secure the booking. The balance must be paid at least 30 days before the event date.
3.2. Payment Terms: Payments must be made as per the schedule outlined in the agreement.
3.3. Late Payments: Late payments may result in delays in services or deliverables and may incur additional fees.
3.4. Cancellation by Client:
-
More than 90 days before the event: deposit retained.
-
60–90 days before the event: 50% of the total fee payable.
-
Less than 30 days before the event: 100% of the total fee payable.
3.5. Cancellation by Mogwai Media Weddings: In the unlikely event we must cancel due to unforeseen circumstances, liability is limited to a full refund of all payments received.
4. Client Responsibilities
4.1. Access: The Client must ensure the photographer has adequate access to the venue and is informed of any restrictions.
4.2. Timelines: The Client must provide an accurate schedule of the event to ensure all moments are captured.
4.3. Cooperation: It is the Client’s responsibility to inform family, guests, or venue staff of our involvement and ensure cooperation during the event.
4.4. Meals & Breaks: For events exceeding 6 hours, the Client agrees to provide a meal and reasonable break time for the photographer(s).
5. Intellectual Property & Image Use
5.1. Ownership: Mogwai Media Weddings retains the copyright to all photographs and videos created.
5.2. Usage License: The Client will receive a license to use the Final Deliverables for personal purposes, including printing and sharing on social media. Commercial use is not permitted without prior consent.
5.3. Marketing Use: Mogwai Media Weddings may use Final Deliverables for promotional purposes (e.g. website, portfolio, social media) only where the Client has provided written consent via our Image Use Consent Form.
6. Deliverables
6.1. Delivery Timeline: Final Deliverables will be provided within 6–8 weeks after the event unless otherwise specified.
6.2. Format: Deliverables will be provided in the agreed-upon format, such as digital files or printed albums.
6.3. Backup Policy: Mogwai Media Weddings will store backups of deliverables for 12 months. After this period, backups may no longer be available. Once delivered, the Client is responsible for the safe storage of their files.
7. Artistic Style & Editing
7.1. The Client acknowledges that Mogwai Media Weddings’ work is artistic in nature. Editing, retouching, and stylistic decisions are at the sole discretion of the photographer.
7.2. Requests for additional edits beyond the agreed package may incur additional fees.
8. Liability and Indemnity
8.1. Limitation of Liability: Mogwai Media Weddings is not liable for unforeseen circumstances, including equipment failure, natural disasters, illness, or emergencies that prevent us from fulfilling our obligations. Liability is limited to fees paid by the Client.
8.2. Force Majeure: In the event of illness, accident, or force majeure, reasonable efforts will be made to find a suitable replacement photographer. If none can be found, all payments made will be refunded in full.
8.3. Indemnity: The Client agrees to indemnify and hold Mogwai Media Weddings harmless against claims, damages, or expenses arising from the use of our services.
8.4. Third-Party Suppliers: Mogwai Media Weddings is not liable for delays, errors, or defects caused by third-party vendors (e.g. album printers, online galleries), though reasonable efforts will be made to resolve issues.
9. Termination
9.1. Either party may terminate the agreement with written notice of 30 days.
9.2. Termination Fees: Fees for work completed up to the termination date remain payable by the Client.
10. Changes to Terms
Mogwai Media Weddings reserves the right to update these terms and conditions. Clients will be notified of any changes, and continued use of our services constitutes acceptance of the updated terms.
11. Contact Us
For questions or concerns about these terms and conditions, please contact:
Mogwai Media Weddings
Website: www.mogwaimediaweddings.co.uk
Email: info@mogwaimedia.com
By booking our services, you confirm your agreement to these Terms and Conditions.